Compare · fellos vs Wild Apricot

fellos vs Wild Apricot: built for chapters, not contact lists

You are probably here because renewals run fine but everything else lives somewhere else — a Facebook group for the talk, a spreadsheet for the chapter list, a binder for who approved what. This page is the honest side-by-side for a club, lodge, or post weighing the two, and honest includes the part where Wild Apricot’s sticker price at your size is lower than ours. Every Wild Apricot figure below comes from their own pages, linked at the bottom.

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Side by side

fellos and Wild Apricot, row by row

The dimensions that decide it for a club with structure: hierarchy, approvals, community, check-in, fees, and what shows up on the invoice.

Feature	fellos	Wild Apricot
Chapters and org hierarchy	A real tree — club, region, chapter — with a visual org chart and chain of command as first-class concepts.	Flat member lists. No hierarchy modelling.
Member lifecycles and approval workflows	Configurable member types with multi-step approval chains for onboarding, type changes, transfers, and deactivation.	Active or lapsed. Renewal automation is strong, but there are no approval workflows.
Officer elections	Nominations, optional seconding, campaign platforms, candidate Q&A, and a standard or ranked ballot. Certifying the result places the winners into their officer roles and ends the outgoing terms — it lands in Officer Position History and the audit log.	Polls double as elections and are included on every plan: one vote per member, an optional close date, and an audience you can restrict by membership level or group. What their own docs say they cannot do is list who has or hasn’t voted, or remind the ones who haven’t — and the result does not touch an officer record.
Community feed and discussions	Groups, threaded posts, reactions, an activity feed, and permission-based moderation — in the same place as the roster.	Discussion forums are built in as a page gadget, and you can create as many as you like. There is no activity feed, and their richer community product, CommUnity, is sold separately.
Permissions and audit trail	Three admin tiers, field-level permissions, visibility scopes, and an audit log of every action.	Seven published admin roles, from full administrator down to newsletter manager. No field-level control and no comprehensive audit trail.
Event ticketing and check-in	Paid registrations, guest seats, and one QR per party that gets scanned at the door from a phone.	Event registration and ticketing with payment integration, and QR check-in through their separate admin app once you add the {QR_Code} macro to your confirmation email. By their own doc the code does not check in a registrant’s guests — you tap through to the registration to do those by hand.
Wallet passes	The ticket saves straight to Apple Wallet and Google Wallet from the ticket page, alongside the QR your door staff scan.	None. Their membership card is an image or printable PDF a member downloads from their profile. A wallet-pass request has sat on their own wishlist since 2017, and clubs that want one buy a third-party service like PassKit.
Transaction fees	0% on dues, event tickets, and store sales. Your own Stripe account, Stripe’s standard processing fees, and nothing on top from us — including nothing for bringing your own processor.	Nothing per transaction — but a Payment System Servicing Fee of 20% of your subscription price applies to US and Canadian accounts that process online payments through their own Stripe, PayPal or Authorize.Net. Their doc is explicit that it is charged even in a month you take no online payments. You avoid it by using their in-house processor at 2.99% + 30¢, or by turning online payments off.
What you are billed for	Active members only — people who can sign in today. Retired, deactivated, and historical records stay in your files, stay reachable, and cost nothing.	Total contact records against a fixed tier cap, across seven tiers from 100 to 50,000. Every non-member event registrant, donor and forum subscriber consumes the same allowance as a dues-payer. Archiving a lapsed member does stop them counting — and their renewal policy can do it automatically — but an archived record is also excluded from your emails, and it comes back into the billable count the moment that person logs in, registers, donates or subscribes.
Interface on a phone	Mobile-first. Installs to the phone like an app — no app store, no download.	A native app plus a functional but visually dated web interface; the company sits at 1.3 out of 5 on Trustpilot (linked below).
Getting started	Self-serve. A site is up in about five minutes, and the free tier covers up to 20 active members for good.	60-day free trial, no credit card, and no setup or cancellation fee.

Same six-row rating grid, in more detail, on our full comparison page.

Switching

Switching from Wild Apricot?

Here is the honest version. fellos is self-serve, so a site is up in about five minutes without anyone getting on a call with you. The free tier — up to 20 active members — means you can build your chapter tree, member types, and approval chains alongside Wild Apricot and see whether it holds your structure before you move a single officer. And because we only bill for members who can sign in, the people still sitting in Wild Apricot cost you nothing here while you decide. What we do not have is a one-click importer, and we are not going to pretend otherwise.

Ask us what moving your roster looks like

The numbers

What each one costs, and what each one counts

Wild Apricot is cheaper than us on sticker at your size, and we would rather you heard that here. A 200-active-member club lands on their 250-contact tier at $82/mo ($984/yr) against fellos Club at $99/mo ($1,188/yr); at 500 members it is $154/mo ($1,848/yr) against $2,388. Two published facts change the shape of that. First, if you keep your own Stripe, their Payment System Servicing Fee adds 20% of your subscription — $98.40/mo, or $1,180.80/yr, which lands within about $7 a year of fellos, and it is charged whether or not you took a payment that month. The alternative is using their processor at their rate. Second, their ceiling counts contact records rather than members: every non-member registrant, donor and forum subscriber eats the same allowance, and crossing 250 contacts moves you from $82 to $154/mo — $864 a year more. You can archive lapsed members to stay under, automatically even, but an archived member is one you can no longer email. Billable or unemailable: pick one. On fellos they stay in your files, reachable, at no cost — and we take 0% of dues, tickets and store revenue on every tier.

SourcesWild Apricot pricing Payment System Servicing Fee (20%)Polls, elections and surveys QR codes for event check-in Wild Apricot on Trustpilot (1.3/5)fellos pricing

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